+44 (0) 1273 386849Single Sign-On for Libraries: A Guide To How It Can Improve Your Service
Managing multiple logins is one of the biggest frustrations for library users and staff. Single sign-on (SSO) eliminates that problem by allowing everyone to access your library system and digital resources with one secure login.
In this guide, we’ll explore what SSO is, how it benefits libraries, and how to implement it using your organisation’s existing systems or SLLS library software.
What is single sign-on (SSO)?
Single sign-on lets users log in once to access multiple systems – your library catalogue, databases, and other digital tools – without needing separate usernames and passwords.
It improves security by centralising authentication through a trusted identity provider (such as Microsoft Azure Active Directory, Okta, or Wonde) and reduces the IT burden of managing multiple credentials.
In short: one click, one password, one seamless experience.
Benefits for library users
SSO enhances both convenience and security for your readers and researchers.
Convenience:
One login gives users instant access to all library services—no need to juggle multiple passwords.
Users can move effortlessly between the catalogue, databases, and “My Account” features like loans, reservations, and reviews.
Security:
Centralised authentication reduces the risk of weak or reused passwords.
Personal data is protected under one encrypted, secure login.
User experience:
Fewer barriers to entry mean higher engagement with your library’s digital resources.
Benefits for library staff
SSO helps librarians focus on service, not admin.
Efficiency:
No more manually creating or resetting accounts—user data syncs automatically with your organisation’s registry.
Reduces time spent on password issues and account maintenance.
Security & compliance:
Only authorised users access subscription resources, supporting compliance with licence terms.
Audit trails and access logs make oversight easier.
Insight:
SSO enables more accurate reporting by tying usage data to real users and departments.
How secure is single sign-on?
SSO is highly secure because users only need one strong password, significantly reducing password fatigue and security risks.
Encryption: All authentication data is transmitted securely using HTTPS and modern encryption protocols.
Access control: Role-based permissions and two-factor authentication add extra protection.
Reduced human error: Users no longer reuse weak passwords across multiple platforms.
How to implement SSO in your library
Implementing SSO can be straightforward with the right support.
Check what’s already available.
Many organisations already use an identity platform such as Microsoft Azure Active Directory or Okta. Liaise with your IT team to connect your library system to it.Choose a compatible library system.
Ensure your library management software supports SSO integration. Bailey Solutions’ systems—KnowAll Matrix and Simple Little Library System—are both fully compatible.Set up synchronisation.
Decide what user data should sync (e.g. department, location, user type) for reporting and permissions.Test and refine.
Once configured, test with different user groups to ensure smooth login and correct access levels.
For users without access to your organisation’s SSO (such as guests or external researchers), you can offer both SSO and traditional login options.
Many schools use MyLogin as their identity platform. The Simple Little Library System (SLLS) already integrates with MyLogin, meaning your students and staff can access the library catalogue and resources via the same login they use for other school systems.
Further, if your school uses Wonde to synchronise MIS (user) data, the SLLS connection can pull in your pupil lists and class changes automatically, reducing admin work further.
How SLLS supports SSO
SLLS offers seamless SSO integration using industry-standard protocols.
There’s a small setup fee, and after that, everything runs smoothly under your regular SaaS support package.
With SLLS’s SSO feature, your users enjoy quick, secure access to all library services, and staff spend less time managing accounts.
Conclusion
Single sign-on transforms how libraries manage access, making it simpler for users, safer for data, and smarter for staff.
By integrating SSO with your library management system, you’ll improve the user experience, enhance security, and gain better insights into how your resources are used.
If you’d like to learn more about implementing SSO with Simple Little Library System, get in touch with us.
Try Simple Little Library System for Free
Contact us to discuss your library needs. We promise a swift response, ensuring your queries are addressed promptly.
We’re offering a Free One-Month Trial, with no obligations, or credit card requirements, allowing you to experience our service’s value and ease firsthand.
Frequently Asked Questions (FAQs): Single Sign-On for Libraries: A Complete Guide for Librarians
1. What is single sign-on (SSO) and why is it useful in libraries?
Single sign-on (SSO) allows users to log in once and access all their library systems and digital resources without needing separate passwords. It simplifies access for users, reduces password fatigue, improves security, and saves library staff time by automating user management.
2. Is single sign-on secure for library systems?
Yes. SSO uses encrypted authentication and trusted identity providers, such as Microsoft Azure Active Directory or Wonde, to keep user data safe. It also supports two-factor authentication and access controls, making it more secure than multiple separate logins.
3. How do I set up single sign-on for my library?
To implement SSO, you’ll need an identity provider (for example, Okta, Azure AD, or OpenAthens) and a library management system that supports SSO integration. Bailey Solutions can help connect your system—KnowAll Matrix or Simple Little Library System—to your organisation’s existing platform for seamless, secure access.
4. Can SLLS work with MyLogin or Wonde for a school library?
Yes. SLLS is compatible with MyLogin single sign-on and integrates via Wonde for automatic synchronisation of pupil/user lists. This means your school library can drop separate logins and account-maintenance tasks, and offer users a seamless login experience.